Smart Room Booking Systems for Modern Workplaces

Over time, workspaces have evolved to become smarter, compact, and more efficient. Modern workplaces have thrown the traditional way of booking meeting rooms out the window to focus more on optimal space and resource utilisation, increased safety, and enhanced productivity. 


Meeting room booking systems offer a simple and convenient way to reserve conference rooms and related resources or other spaces within an office or shared workplace. Apart from ensuring that meeting participants have the necessary facilities, such systems enable space management and real-time resource utilisation tracking. In addition, room booking systems improve workplace efficiency by eliminating instances of double bookings and last-minute unavailabilities. 


Some room booking systems integrate additional functionality such as email software, calendar software, visitor management software, productivity analytics, and digital signage to help optimise shared space usage and meeting protocols.


TenFour has partnered with leading technology vendors Crestron, Condeco and Ubiqisense to provide certified workspace scheduling solutions. Drawing from over 20 years of expertise and experience, TenFour delivers cutting-edge technology that meets the highest quality standards while tailored to clients’ unique needs.

Key Benefits of Service:

With applications spanning multiple industries and sectors, including hospitality providers and event management planners, room booking systems offer several benefits to businesses and organisations.

Featured Solutions


Crestron Flex Scheduling is a one-stop platform to help workplaces incorporate efficient room scheduling into daily operations. Convenient and flexible, Crestron Flex Scheduling lets you book and manage spaces from your personal device or on the spot using their enterprise-grade scheduling panel. Crestron meeting room solutions integrate illuminated indicators, wayfinding, scheduling panels, in-room signage displays, and productivity insights to simplify the flow of information and people.


A global leader in workspace scheduling solutions, Condeco simplifies and accelerates booking and scheduling meetings and personal spaces as per your needs. From video conferencing and desk spaces to meeting rooms and lockers, Condeco ensures effective and efficient workspace management minus the hassle. The simple user interface integrates calendar, mobile booking, and web portal features to help you connect to the collaboration space you need, anytime and anywhere.


Addressing the need for adaptive and optimal workspace utilisation and increased collaboration, Ubiqisense offers solutions catering to the challenges of modern office spaces. The platform provides cloud analytics and smart workspace occupancy sensors that can integrate with any room booking or workspace management system. Employing future-proof AI, Ubiqisense sensors anonymously obtain data about people and spaces to offer actionable insights to help maximise office spaces while saving time and costs.

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